Cultural Affairs Job Opportunities

Under direction, Program Analyst III will direct or perform program planning, research, analysis and development; negotiate and administer contracts; write grant proposals and submit applications; implement and monitor programs; prepare reports and draft proposed programs; perform needs assessment; provide assistance to community organizations, district boards and citizen advisory bodies; supervise assigned staff; and perform related duties as assigned.

EXAMPLES OF DUTIES:

• Directs the translation of ideas and concepts into fundable programs or projects; develops strategies to locate funds for programs; coordinates funding requests and contract implementation with public service agencies; arranges supplemental funds and program revisions when needed.
• Designs, negotiates, and administers contracts with consultants and service providers; monitors contracts to ensure compliance; conducts site visits; reviews invoices and recommends payments to contractors and consultants.
• Writes grant proposals and applications; reviews and evaluates grant documents to ensure compliance with grantor and City standards; administers grant programs; develops and monitors required grant procedures.
• Acts as program leader, including the planning and implementation of programs, preparing budgets, identifying sources of funds, developing and negotiating contracts, resolving problems and communicating with participants.
• Provides staff assistance to citizen advisory bodies, committees and commissions; facilitates meetings of community organizations, district boards, and neighborhood groups relating to the development and implementation of programs.
• Supervises, trains and evaluates assigned staff; prepares and monitors a unit budget.
• Writes reports, letters, agendas, and minutes; researches, prepares, and analyzes complex reports.
• Makes public presentations relating to assigned programs; prepares written material for public distribution.
• Reviews and prepares City Council agenda materials; prepares staff reports.

• In partnership with the Cultural Affairs Manager, develop and implement innovative policy solutions that advance the field of arts and culture and ensure a diverse and healthy arts ecosystem in Oakland.
• Oversees the Division’s Cultural Funding Program (CFP) grantmaking strategy by implementing best practices in arts philanthropy including: needs assessment research; program evaluation and performance measurement; community outreach; field capacity building and leveraging of partnerships with other funders to ensure the maximum impact of city investments that advance Oakland cultural ecosystem.
• Works with the Cultural Affair Manager and the Cultural Affairs Commission on the plans and policies associated with the Oakland Cultural Plan “Belonging in Oakland”, which foregrounds racial and cultural equity as a goal.
• Manages the Funding Advisory Community (FAC) which is a community volunteer body that provides input on matters relating to CFP policies and procedures.
• Builds relationships with artists, other arts organizations, businesses, schools, the media, and other groups in the region.
• Support the Division’s participation on national cultural policy tables associated with the advancing our nation’s cultural support system.
• Provides staff assistance to citizen advisory bodies, committees and commissions; facilitates meetings of community organizations, district boards, and neighborhood groups relating to the development and implementation of programs; e.g. The Cultural Affairs Commission, and The Funding Advisory Committee.

MINIMUM REQUIREMENTS FOR APPLICATION:

• Principles and practices of program management.
• Contract negotiation, grant writing and reporting procedures.
• Public contact and community relations techniques.
• Research and analysis techniques.
• Computer applications, including word processing, spreadsheets, databases, and project management.
• Community resources and organizations.
• Budget development and administration.

• Plan, organize, direct and evaluate programs.
• Analyze professional reports and implement individualized education plans.
• Communicate effectively in writing and orally with the public, including City departments and State agencies.
• Interpret federal and state regulations pertaining to block grants.
• Work independently and set priorities.
• Maintain accurate records; prepare clear, concise reports.
• Prepare and administer grants.
• Perform project management and supervision.
• Conceptualize programs in response to constituent needs and request for proposal requirements; develop appropriate budget, organizational and staffing structures.
• Prepare, analyze and interpret complex reports of a general or technical nature.
• Establish and maintain positive relationships with both governmental and non-profit agencies, community leaders and program constituents.
• Communicate effectively and persuasively in both oral and written form with a diverse group.
• Establish and maintain effective work relationships with those contacted in the performance of required duties.

• Experience and recognition for working successfully within historically under-served communities, and with a wide range of diverse stakeholders.
• Oakland/ Bay Area cultural arts organizations, both public and private, and their methods of organization and operation.
• Federal, state and local laws and ordinances related to the arts

• Coordinate with other departments to assure fiscal practices advance and support grant strategies; maintain confidentiality concerning the business and affairs of the organization.
• Collaborate with the Cultural Affairs Manager to ensure alignment with other external-facing programmatic offerings and strategic engagement with arts organizations/grantees.

SUPPLEMENTAL INFORMATION: